Submission requirements

The rules about how entries should be presented and what must be included are set out below. Entrants should also bear in mind the following points when producing their submissions:

  • It is very important that entrants include photographs of 3D models, in order to help judges understand the proposals clearly
  • It is imperative that a one-page summary, outlining the key attributes of the scheme in response to the brief, is included at the front of the A3 document - e.g. number of dwellings, number of parking spaces etc.
  • Consider the amount of text you use carefully - any text should add detail to the boards, not explain the initial concepts, which should be obvious from the designs.

The Europan rules state that the following items must be submitted by the entrant or team:

Three A1 boards

These 594 mm x 840 mm boards consist of graphic documents mounted on flat, stiff, light, strong backings. They should be laid out vertically and numbered one to three.

  • Board one - explains the urban ideas developed in the project with reference to the concerns of the city and the thematic orientations of the proposal.
  • Boards two and three - present the project as a whole, highlighting the architecture of the project, and more particularly the relationship between the new developments and the site's existing context. This is done through three-dimensional representations of the project.

The scales used in graphic and descriptive documents must be specified on all documents. These scales must in all cases be graphic scales.

Entrants are free to use any colours they wish in their submissions. It is up to each entrant or team to ensure that their project is presented in a graphic form that can easily be reproduced for publication and that the three boards can easily be duplicated.

Failure to comply with the above requirements on board presentation may, at the jury's discretion, result in the disqualification of the entrant in question.  Under no circumstances will the jury consider additional documents or models.

CD-ROM or DVD

The CD-ROM or DVD contains, in both Mac and PC compatible formats:

  • each A1 board, in 300 dpi resolution PDF format, size A3
  • each A1 board, in 72 dpi resolution PDF format, web size (1024 pixels)
  • The bound document and any graphic content required to enhance understanding of the project, in 300dpi resolution PDF format, size A3.

Each document must be in two versions, one in vectorized pdf, and one in jpg.

Each document must be given a descriptive name.

Two copies of the CD-ROM or DVD must be sent.

One A3 bound document

The bound document is in A3 format (420 mm x 297 mm). Two copies of this document must be provided.

It consists of a maximum of 10 pages:

  • a brief summary single page summary of the problems tackled, and the conceptual approach to the project, written in English;
  • one page for a reduced colour copy of board 1,
  • one page for a reduced colour copy of board 2,
  • one page for a reduced colour copy of board 3,
  • no more than 3 pages explaining how the project addresses the issues raised by the theme of Europan 9,
  • no more than one page on the programme chosen and its connection with the programmatic framework proposed on the site,
  • no more than one page giving the surface areas of the different parts of the project, a brief economic feasibility study, and the building process involved,
  • no more than one page on the technical and construction details, if applicable,
  • drawings may be included or attached to explain the textual content.

Sealed envelope

The documents disclosing the competitor's identity and proof that the proposal meets all the qualification requirements, must be placed in an A4 (210 mm x 297 mm) envelope.

Please note that failure to include all the documents listed below will result in disqualification.

  • A completed printout of the entrant or team's online ID form.
  • A signed printout of the online declaration of authorship and agreement to abide by the competition rules.
  • For the team leader, a photocopy of his or her qualifications and/or authorisation to be responsible for the design and implementation of an architectural or urban project under the national rules of the country where the site is located.
  • For every associate, whether as an architect or in another discipline, a photocopy of his or her qualifications.
  • For the team leader, every associate and every collaborator, a photocopy of the ID document, providing evidence that they are under the age of 40, whatever their profession.

The sealed envelope should only contain the documents listed above.